Details for Word Processors and Typists
Use word processor/computer or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.
- Check completed work for spelling, grammar, punctuation, and format.
- Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes.
- Gather, register, and arrange the material to be typed, following instructions.
- Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter.
- File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update and delete documents.
- Print and make copies of work.
- Keep records of work performed.
- Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
- Collate pages of reports and other documents prepared.
- Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
- Reformat documents, moving paragraphs or columns.
- Search for specific sets of stored, typed characters to make changes.
- Adjust settings for format, page layout, line spacing, and other style requirements.
- Address envelopes or prepare envelope labels, using typewriter or computer.
- Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
- Transmit work electronically to other locations.
- Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
- Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
- Transcribe stenotyped notes of court proceedings.
- Manage schedules and set dates, times, and locations for meetings and appointments.
- Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Education, training, experience
- Education - These occupations usually require a high school diploma.
- Training - Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
- Experience - Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
- Computers and Electronics -Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
- English Language -Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Clerical -Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.