Career summary

Details for Title Examiners, Abstractors, and Searchers


Description

Search real estate records, examine titles, or summarize pertinent legal or insurance details for a variety of purposes. May compile lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.

Tasks

  • Examine documentation such as mortgages, liens, judgments, easements, plat books, maps, contracts, and agreements to verify factors such as properties' legal descriptions, ownership, or restrictions.
  • Examine individual titles to determine if restrictions, such as delinquent taxes, will affect titles and limit property use.
  • Prepare reports describing any title encumbrances encountered during searching activities, and outlining actions needed to clear titles.
  • Copy or summarize recorded documents, such as mortgages, trust deeds, and contracts, that affect property titles.
  • Verify accuracy and completeness of land-related documents accepted for registration, preparing rejection notices when documents are not acceptable.
  • Prepare lists of all legal instruments applying to a specific piece of land and the buildings on it.
  • Read search requests to ascertain types of title evidence required and to obtain descriptions of properties and names of involved parties.
  • Obtain maps or drawings delineating properties from company title plants, county surveyors, or assessors' offices.
  • Confer with realtors, lending institution personnel, buyers, sellers, contractors, surveyors, and courthouse personnel to exchange title-related information or to resolve problems.
  • Enter into record-keeping systems appropriate data needed to create new title records or update existing ones.
  • Retrieve and examine real estate closing files for accuracy and to ensure that information included is recorded and executed according to regulations.
  • Prepare real estate closing statements, using knowledge and expertise in real estate procedures.
  • Prepare and issue title commitments and title insurance policies based on information compiled from title searches.
  • Direct activities of workers who search records and examine titles, assigning, scheduling, and evaluating work, and providing technical guidance as necessary.
  • Determine whether land-related documents can be registered under the relevant legislation such as the Land Titles Act.
  • Assess fees related to registration of property-related documents.
  • Summarize pertinent legal or insurance details, or sections of statutes or case law from reference books so that they can be used in examinations, or as proofs or ready reference.

Interests

  • Realistic - Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
  • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
  • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Education, training, experience

  • Education - These occupations usually require a high school diploma.
  • Training - Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  • Experience - Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.

Knowledge

  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Skills

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Speaking - Talking to others to convey information effectively.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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